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Rules and Regulations

  • 1. This Society is affiliated with the Royal Agricultural Society of Western Australia and is conducted under the rules and regulations of that Society, unless otherwise specified in the schedule.
  • 2. The Exhibition Halls will be open to the public on Friday November 3 at 2.00pm and Saturday November 4 at 9.00am until 4pm.
  • 3. Judging will commence as follows:
    • Thursday November 2:
      Section O Amateur Brewing & Winemaking; Section U Craft; Section S Needlework; Section T Spinning, Weaving and Dyeing; Section V Woodwork & Metalwork; Section R Photography; Section W Children’s Photography.
    • Friday 28 October:
      Section A Ring Events; Section I Wool; Section J Pastures and Fodders; Section K Vegetables; Section L Farm Produce; Section M Domestic; Section N Preserves & Pickles; Section Q Art; Section P Flowers; Section W Children’s Domestic, Flowers and Art.
    • Saturday 29 November:
      Section A Ring Events; Section B Dairy Cattle; Section C Beef Cattle; Section D Stud Sheep; Section E Dairy Goats; Section F Poultry; Section G Caged Birds; Section H Pigeons; Tiny Tots
  • 4. Admission to the Grounds: Adults $15; Children (6 to 16 years) $5; Children under 6 – free; Pensioners (showing age pension concession card) $5. Financial members, on presentation of their membership pass tickets, will be admitted free to the ground. Tickets are NOT TRANSFERABLE and may be used only by the member. If used by any other person, the ticket will be cancelled.

ATTENDANTS’ PASSES

  • 5.
    (a) Firms exhibiting in the trade display area will be entitled to a limit of four (4) free passes. No other passes will be issued. Additional passes may be purchased from the office.
    (b) Trade exhibits must be placed on the area allotted by the Trade Space Coordinator.

CONDITIONS OF EXHIBIT ENTRY

  • 6. Nomination of entry forms must be forwarded to the Secretary no later than:
    POULTRY; PIGEONS - noon Friday October 17 
    DAIRY; BEEF - Monday October 24 
    PHOTOGRAPHY (including Children’s) - 5pm Tuesday October 25 
    CAGE BIRDS - noon Wednesday November 1 
    CHILDREN’S SECTIONS (excluding Photography) - noon Wednesday November 1 
    BREEDING HORSES - 5pm Wednesday November 1
    RING EVENTS; SHOW JUMPING, FANCY DRESS – day of event
    ALL OTHER SECTIONS – Wednesday November 1
  • 7. No entry will be received except upon the express condition that the exhibit will comply with and submit to the rules, regulations and by-laws of the Society in all respects. A copy of the rules, and regulations can be had at any time on application to the Secretary.
  • 8. It is a condition of exhibit entry acceptance that an adult sign all nomination of entry forms. If the nomination of entry form is for a person under 18 years of age, the parent/guardian must sign the nomination of entry form.
  • 9. The name of the breeder, grower, producer, manufacturer and the pedigree of the stock, as the case may be, must be stated at the time of entry, or (if not known) sufficient explanation must be given why this information cannot be afforded. (This does not apply in the case of Agricultural Societies being exhibitors).
  • 10. The entry fee must be forwarded with the nomination of entry form in all cases.
  • 11. The committee reserves the right to refuse, cancel, or accept conditionally, any entry without giving a reason for so doing.
  • 12. All entries are received subject to the by-laws, regulations and the ordinary rules of the Society.
  • 13. All the exhibits must be the bona fide property, work and product of the exhibitor, except where otherwise stated in each particular Section.

APPLICATIONS FOR TRADE SPACE

  • 14. Applications for Trade Space must be made to not later than fourteen (14) days before the Show.
  • 15. Should the committee have any reason to suspect that any exhibit is dangerous or objectionable, it may have same removed from, or refuse its admission to, the grounds.

ARRANGEMENTS OF EXHIBITS

  • 16. Except where specially stated, no competing exhibit will be allowed to wear any ribbon, badge, or mark, whilst being judged. This does not refer to decorating ribbons, earmarks or ear discs. Livestock attendants must wear plain dustcoats in the judging ring.
  • 17. The whole arrangements as to the position, classification and grouping of exhibits shall be under the control of the Stewards.
  • 18. The exhibition and produce halls will be cleared of all persons, with the exception of Stewards, at 4pm on the Saturday and re-opened from 4.30pm to 5pm, for the removal of exhibits. Re-entry and removal of exhibit/s will be by Receipt of Entry form only.
  • 19. All exhibits to be ready for judging at the times stated in each Section.
  • 20. The owner or exhibitor of an exhibit, or stand for an exhibit, not approved as an exhibit by the committee, must remove such exhibit or stand on request.
  • 21. An exhibitor or attendant refusing to attach the Prize Card to any exhibit to which the prize is awarded, and to keep the same on during the hours of exhibition, will on proof thereof to the committee forfeit all prizes awarded to such exhibit during the show and may be disqualified from again competing.
  • 22. One Prize Card only is issued for each prize won.
  • 23. Exhibitors will render themselves liable to a penalty not exceeding $10 by removing any official placard, ticket or ribbon affixed or posted by the Stewards, or by affixing any other placard, ticket or ribbon in lieu thereof, or by refusing in any way to carry out instructions, and the Society shall incur no responsibility by enforcing the regulations. The committee shall have power to retain any or all exhibits until fines are paid.
  • 24. The responsibility for the accuracy or the description of pedigree and for the “eligibility to compete” of all animals entered in the various classes rests solely with the exhibitor.
  • 25. Attendants shall be under the control and direction of the Stewards in their respective sections.
  • 26. Exhibitors of hay in Section J must have grown at least 1.2 hectares this season.
  • 27. Any exhibit, for which no class is provided, likely to be of interest or benefit to the district, may be entered in a non-competitive capacity at the discretion of the committee.

BREEDING YEAR

  • 29. The judges are empowered to decide on the age of any exhibit except cattle and in any dispute as to age, the animal under query shall compete subject to check with society concerned, unless herd book or calf registration form be produced; any animal which cannot be identified, will be automatically ineligible.

PROTESTS AND DISQUALIFICATIONS

  • 30. All protests to be made in writing to the Secretary within two hours of the judge awarding the prize, and must be accompanied by $2, which will be forfeited if the protest is considered frivolous.
  • 31. Should any exhibit having gained a prize be disqualified (either by a protest or for any other reason) the next on the list does not necessarily obtain such a prize. The committee, with or without the advice of the judge, shall decide. Where any exhibit competes under protest, Stewards are to ensure that the judge makes an extra placing in case of need.

JUDGES

  • 32. No exhibitor shall act as a judge in the class in which he has an exhibit or in which there is an exhibit in which he is in any way interested.
  • 33. The judges will enter upon their duties as per the timetable (Item 3).
  • 34. Award papers: The judges shall fill in the award papers supplied to them in detail, assign reasons for their decision if requested and sign and hand same to the Stewards.
  • 35. In the event of there being no competition in any class, prizes may be given if the judges certify to particular merit, but they are specially requested to withhold prizes, even where there is no competition, if the exhibits are of inferior description or not suitable for the class in which they are competing. They may award a second or third prize instead of the first, or may divide the prizes.
  • 36. The judges are requested to make “reserve” number of the exhibits next in merit beyond those to which the prizes are awarded, in every class where the number of entries exceed the number of prizes offered, if, in their opinion, the exhibit is of sufficient merit to deserve a prize.
  • 37. Champion Awards: In making these awards, the judges will only select from the exhibits which gained First Prizes in classes eligible. Under no circumstances may the judge make equal Championship Awards. Reserve Champions will be selected from the remaining First Prize winners and the Second Prize winner from the class which supplied the Champion.
  • 38. The judges shall not award any prize to an exhibit that, in their opinion, does not comply with the condition.
  • 39. Any person insulting or interfering with the judge during the Show will be subject to removal from the grounds and the prize, if any, awarded to such persons may be absolutely forfeited to the funds of the Society.

STEWARDS

  • 40. Stewards in all Sections shall attend upon the judges, furnish them with award books, prize cards and ribbons and afford them all the information and attention necessary to the discharge of their duties.
  • 41. Stewards shall, in case of dispute, certify to the correctness of the awards.
  • 42. Stewards shall carefully explain to the judges the conditions of the competition in each class and see that the rules of the Society are upheld by the judges.
  • 43. It shall be the duty of the Stewards to prevent any person interfering with the judges and if necessary, to order the removal of the offender. Persons in charge of any exhibit must on no account address the judge, or leave their exhibit, during the adjudication of the judges, unless authorised by the Stewards of the section in which they are competing.

EXHIBITORS’ NOMINATION RECEIPTS (Receipt of Entry)

  • 44. Exhibitors’ Receipt of Entry form for each exhibit must be produced to the Stewards on arrival of exhibit and again produced when the exhibit leaves the ground.

SOCIETY’S RESPONSIBILITY

  • 45. Every reasonable care will be taken of exhibits, but no responsibility will be incurred by the Society. Ordinary precautions will be taken to guard against fire and to protect the property of the Society and exhibitors, but exhibits will not be insured at the cost of the Society.
  • 46. The Society its Directors officers employees and agents will not be responsible to any exhibitor/participant servant agent employee or invitee of an exhibitor/participant for any loss or damage suffered by or caused to any such exhibitor/participant or their servants agents employees or invitees for the death or bodily injury caused to any such persons as a result of their participation in the Busselton Agricultural Show and/or Busselton Show and each exhibitor/participant shall hold Southern Districts Agricultural Society Busselton (Inc) blameless and indemnified against any legal proceedings arising from any accident whatsoever.
  • 47. Prizes not claimed within the financial year of the show will be forfeited and revert to the funds of the Society. The financial year ends 31 December in each year.

GENERAL

  • 48. The committee reserves the right to reject or remove any exhibitor, servant or attendant or any visitor from the show without being required to give an explanation or being liable to compensation.
  • 49. No dogs allowed on the ground.
  • 50. The committee reserves the right to postpose and further postpone the show from the advertised dates, and make what alterations it deems desirable in the schedule or other show arrangements.
  • 51. The decision of the committee on all points shall be final without recourse.
  • 52. THE COLLECTION OF PRIZE MONIES AND TROPHIES IS THE RESPONSIBILITY OF PRIZE WINNERS. PRIZE MONEY CAN BE COLLECTED FROM THE SOCIETY’S OFFICE UP UNTIL 12 NOON ON THE MONDAY FOLLOWING THE SHOW. Entry forms may be lodged by mail prior to the Show Office in Churchill Park being open.
  • 53. The Show Office is open to the public from Thursday October 24, 2013, 9am to 5pm Monday to Friday, 9am to 12 Saturday, 9am to 4pm both days of show.

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